We Are Hiring

Feb 03, 2020

Director Of Finance And Administration

ABOUT THE ORGANIZATION

Founded in 1994, and through the generosity of over 90 private landowners, the Kingdom Trail Association (KTA) provides and maintains education and recreation opportunities for residents and visitors through 100 miles of world renowned non-motorized trails spanning four Northeast Kingdom Vermont towns. Based in Burke, VT, KTA is seeking a Director of Finance and Administration to join its management team.

ABOUT THE POSITION

The Director of Finance and Administration will be a strategic thinker, and as a member of KTA’s management team, will report to the Executive Director (ED). The successful candidate will employ a ground-up, hands-on approach and be a participative and collaborative manager who will oversee and handle the organization’s finance, business planning, cash flow, and budgeting activities, as well as further develop and scale KTA’s internal controls and financial management tools in support of its strategic plan and long-range financial stability. Additionally, the Director of Finance and Administration will assist the ED with human resource and operational administration such as further developing as well as managing the KTA’s benefits program.

WHAT YOU’LL BE DOING

Financial Management

Manage and execute all bookkeeping activities including managing the Chart of Accounts, Accounts Payable, Accounts Receivable, Payroll, classing invoices, tax reporting and payments and monthly Account Reconciliation.
Compile analyze and present financial reports and materials in an accurate and timely manner; clearly communicate monthly, quarterly and annual financial statements; collate financial reporting materials for Executive Director, Treasurer, Finance Committee and BOD, and oversee all financial, project/program and grants accounting. Serve as the organization’s liaison to the Treasurer and the Finance Committee.
Oversee and manage year-end close and tax preparation, including W-2s, 1099s and preparing Form 990 for external review. Secure bids and conduct preliminary review for auditing services. Coordinate and lead annual audit process, liaise with external auditors and the Finance Committee of the Board of Directors; assess any changes necessary.
Oversee and lead annual operational and capital budgeting and planning process in conjunction with the ED, Treasurer, Finance Committee and team managers; administer and review all financial plans and budgets; monitor progress and changes; and keep management team and Board of Directors abreast of the organization’s financial status.
Manage organizational cash flow and forecasting.
Manage and oversee all banking, loan servicing and investment relationships and reporting requirements. Ensure investment and debt policies are followed.
Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
Conduct internal review of KTA’s financial controls. At the ED’s direction, update and implement policies and accounting practices; create a financial and administration policy and procedure manual and plan annual reviews and updates to the manual in collaboration with the ED, Treasurer and Finance Committee.
Ensure online payment systems are PCI Compliant and that RAFFL remains PCI compliant.
Comply with federal, state and local legal requirements by studying requirements; ensure adherence to requirements; and advising the ED on needed actions.

Administration

Working with the ED, support KTA’s human resources and administration activities by further developing and managing employee benefits and enrollment.
Oversee and administer all insurance plans, quotes, competitive bidding and renewals.
Complete and submit Worker’s Comp audit forms as necessary and required.
At ED’s direction, work closely and transparently with all external partners including third-party vendors, event partners and consultants.
Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
Work collaboratively with and as a member of KTA’s management team.

WHAT WE ARE LOOKING FOR IN YOU

5-8 years of professional experience in bookkeeping, finance and operations management, or equivalent. Experience in the nonprofit sector a plus.
Bachelor’s degree with area of concentration in finance, accounting, economics or quantitative analysis; Advanced Finance or Business Administration degree strongly preferred.
Experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area.
Ability to translate financial concepts to – and to effectively collaborate with – programmatic colleagues who do not necessarily have financial backgrounds.
QuickBooks trained and certified. Advance certifications and competency with Excel.
A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making.
Experience with real estate closings, land development a plus.
Track record in grants management preferred.
Has preferably overseen a human resources function previously.
Strong communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
Personal qualities of integrity, credibility, and dedication to the mission of KTA.
A multi-tasker with the ability to wear many hats, work in a fast-paced environment and willingness to chip in as needed.

WHAT YOU CAN EXPECT FROM US

● Seasoned staff who are passionate about KTA and our community.

● Unmatched community support and enthusiasm for what we/ you are doing.

● Open, casual and vibrant workplace

● Retirement plan

● Paid vacation and holidays

● Sick, family and bereavement leave

● Flexible hours

● Professional education and enrichment

● Steps from the Trails

● Outdoor recreation is encouraged as part of your job

TO APPLY